General terms and conditions (GTC) of UMCO GmbH

as of 01.07.2021

A. General information

  1. The following Terms and Conditions (hereinafter referred to as GTC) shall govern the relationship between the Client and UMCO GmbH (hereafter referred to as UMCO).
  2. Unless otherwise agreed on an individual basis, these Terms and Conditions apply to the contract to the exclusion of all other terms, whether implied or otherwise. Alterations to these Terms and Conditions by individual Clients are invalid unless expressly confirmed by both parties in writing.
  3. Consulting services, advice, recommendations, or opinions provided by UMCO do not constitute legal advice within the meaning of the Rechtsdienstleistungsgesetz (RDG).

B. Payments

  1. Unless otherwise agreed, the hourly rate is 150 € and the daily rate 1,200 €. Services performed on an hourly basis are billable in 15-minute intervals. There is an additional 30 % surcharge for work done on Sundays and German public holidays.
  2. Travel times are billable at an hourly rate of 75 €.
  3. Travel, accommodation and other associated employee expenses incurred by UMCO in connection with the contract are reimbursable - unless otherwise agreed - on the following basis.
    - Accommodation costs in line with (where possible) middle class hotels of appropriate quality
    - Travel expenses from the UMCO offices (Hamburg/Cologne) in line with:
        - Train travel: 2. Class
        - Air travel: cheapest ticket according to availability
        - Rental car: effective costs
        - Company car: 0,65 € per km
    - Catering for travel within and outside Germany according to the rates set by the Finance Ministry. 
  4. The agreed remuneration is subject to statutory value-added tax and is payable without deduction within 14 days of the invoice date. Bank fees for international transfer are paid by the Client.
  5. When an advisory contract is signed, the Client becomes obligated to transfer the agreed flat rate in advance, following receipt of an invoice from UMCO. Ongoing costs incurred by UMCO on behalf of third parties engaged for the purpose of the contract (e.g. for the Poisons Information Centre (GIZ-Nord) or NCEC) are also payable one year in advance.
  6. For orders with a total value of more than 2,500 €, UMCO is entitled to invoice partial payments on a monthly basis. UMCO will provide the Client with the corresponding verification upon request.
  7. In the event of unexpected changes in circumstance, UMCO is entitled to adjust the agreed fees accordingly. Unexpected circumstances may include, in particular:
    - An increase in the work required (calculated on a man-hour basis) of more than 15 %,
    - Breaches of the Client in their duty to cooperate with UMCO,
    -Changes by the Client to their requested services from UMCO, subsequent to signing the contract.
    - Price changes of the cooperation partners or suppliers engaged to fulfil the contract
  8. Payment is deemed to have been made by the Client after UMCO possesses the stipulated remuneration without restriction or limitation.
  9. In the case of seminars/trainings, the invoice will be issued at the beginning of the seminar. Payment on site at the beginning of the event is excluded. Limited or partial in the seminar does not entitle the participant to a reduction in fees.

C. Legal compensation

Legal compensation to the Client is only admissible if their claim is undisputed or has been established in a German court of law. Counterclaims from the same contractual relationship are excluded.

D. Contract term and termination

  1. Unless otherwise agreed, contracts with UMCO are valid indefinitely. Both parties may terminate the contract with three months' notice through to the end of each calendar year.
  2. Within the first three months of signing the contract, both parties may terminate the contractual relationship through to the end of the month without explanation.
  3. Individual services may be booked separately, or terminated with three months’ notice to the end of each calendar year.
  4. If UMCO terminates the contract for any reason for which the Client is responsible, the Client is not released from their obligation to pay the agreed remuneration until the end of the contractual relationship.
  5. The right of all parties to extra-ordinarily terminate the contract for good cause remains unaffected. Good cause exists for UMCO when there is, in particular:
    - Late or defaulted payment on the part of the Client,
    - Doubt about the creditworthiness of the Client,
    - An application for the opening of insolvency proceedings by the Client, or refusal of same,
    - A cessation of the Client's business activities.

    The right of extraordinary termination exists for both parties in particular, when
    - Third parties whose services UMCO uses to fulfil the contract increase their prices and
    - UMCO offers the customer an adjustment of the contract and
    - The customer rejects it.

E. The Client’s obligations to cooperate

  1. The provision of UMCO's services are reliant upon information provided by the Client. Such information must be
    disclosed completely and truthfully, when contract negotiations are concluded. If the Client subsequently becomes
    aware of any further information, this information must be provided to UMCO without delay. UMCO is not obliged to
    check the completeness and correctness of any data, facts, or other information and services provided to UMCO by
    the Client. This clause does not apply if the contract expressly includes such an investigation by UMCO.
  2. The Client is obliged to:
    - Provide UMCO employees with timely access to all information necessary to fulfil the contract, including all
    necessary documentation and knowledge of any circumstances that may be of importance for the fulfilment of the
    contract, even without the express request for such information.
    - Comprehensively inform UMCO regarding any known dangers and operating procedures without need for prior
    solicitation on the part of UMCO.

F. Engagement of third parties

UMCO is entitled to engage third parties to carry out the contracted work on behalf of UMCO, in all or in part.

G. Liability

  1. UMCO is liable without limitation for damages caused via malice or gross negligence on their part.
  2. Excepting cases of injury to life, body, or health, UMCO shall be liable for simple negligence only if essential contractual obligations (cardinal obligations) have been violated. Liability is limited to foreseeable and contract-typical damages, up to a maximum amount of 500,000 €. An essential contractual obligation is an obligation where the Client would typically rely on the adherence thereof, and without which the contract cannot be fulfilled.
  3. Liability for indirect and unforeseeable damage, loss of production or use of assets, loss of profit, unrealised savings, and pecuniary loss due to third-party claims is excluded in the case of simple negligence, except in the case of injury to life, body or health.
  4. Any further liability than that described in this contract is excluded, irrespective of the legal nature of the asserted claim. However, the above limitations and exclusions of liability do not apply to a legally mandatory liability without fault (e.g. in accordance with the Product Liability Act 1989, amended 2015) or the liability arising from a no-fault guarantee.
  5. Insofar as liability is limited or excluded pursuant to clauses 3 and 4, this shall also apply to the personal liability of the employees, workers, representatives, institutions, and auxiliary agents of the relevant parties.

H. Storage and return of documents

  1. UMCO's obligation to retain documents in connection with the contracted service shall end one year after termination of the contract, unless UMCO is legally obligated to retain them for a longer period.
  2. Documents provided by the Client are returnable upon request of the Client and at the Client's expense upon
    termination of the contract. If the Client does not request the documents, UMCO is entitled to destroy them after one year, unless UMCO is legally obligated to keep them for a longer period.
  3. Documents prepared by UMCO for the purposes of the contract, but which were not prepared expressly for the Client, may only be released by the Client with UMCO's express written consent.

I. Changes to the General Terms and Conditions

UMCO reserves the right to make changes or additions to the GTC at any time, provided the Client is not disadvantaged on a good faith basis. The Client shall be notified in writing (including by e-mail) of any changes or additions to these Terms and Conditions at least 30 days before the amended Terms and Conditions would take effect. Changes or additions to these GTC will be described and explained. They are deemed to have been approved if a Client does not object in writing within two months of notification. Clients will be specifically reminded of this clause when changes are announced. If a Client objects to the change or addition, they can annul the contract according to the ordinary contract termination clause. Continued use of the contracted services by the Client under the altered GTC denotes acceptance of the same.

J. Place of jurisdiction and choice of law

  1. As far as legally permissible, Hamburg is the place of jurisdiction. The applicable laws and regulations are those of the Federal Republic of Germany.
  2. The contractual relationship between UMCO and the Client, and all claims arising therefrom, is governed by the laws of the Federal Republic of Germany to the exclusion of all international and supranational (contractual) legal systems, especially the UN Convention on Contracts for the International Sale of Goods.

K. Other provisions

  1. Legally relevant declarations and notifications made by the Client to UMCO (e.g. setting deadlines, notification of
    defects, declarations of withdrawal or reduction in services) after the contract has been signed must be delivered in
  2. The language of communication between all parties is German. However, English is also permissible for the purposes of forwarding or reproducing the content of foreign-language documents or of facts relating to the contract.
  3. References to the validity of legal regulations have only a clarifying significance. Even without such clarification, the
    statutory provisions shall apply insofar as they are not directly modified or explicitly excluded in these GTC.
  4. The use of services provided by UMCO does not guarantee economic success of the Client.
  5. Oral agreements made before or after signing a contract are invalid without express written confirmation.
  6. The Client undertakes to appoint a contact person who is authorised to act on behalf of the Client and its subsidiaries and to make such interim decisions as may be necessary for the ongoing fulfilment of the contract. If questions or problems arise during the fulfilment of the contract that cannot be clarified via the contact person, UMCO is entitled to contact the Client's management body directly at any time.
  7. If the invoice address has to be changed again subsequently at the instigation of the client, the associated expenditure shall be invoiced additionally at € 5 net. For each additional change of address, the price increases to € 7.50 plus VAT.
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